There are two ways the county will work and negotiate with Support Brokers regarding returning consumer’s SDS unused funds and reducing consumer’s SDS rate.
At the end of the 1st, 2nd, and 3rd quarter, the county is furnished with a Surplus Report from Fiscal Assistance indicating how much of a consumer’s SDS funds have been unspent during that quarter. Each of the Broker Agency Directors will receive a copy of the report for the Support Brokers associated with their agency. Directors will confer with the Support Broker on whether or not those SDS funds will be expensed during the year or if it is indeed a surplus of funds that will not be expensed and therefore can be returned to the county to be used towards other consumer needs. Typically Brokers will have two weeks once FA issues the Surplus Report to instruct the county on how to handle these funds.
At the end of the 4th quarter, any amount more than $100 will be pulled and anything between $5 and $99 will remain in the consumer’s SDS account and will be carried over into the following year. Depending on end-of-year deadlines, brokers may or may not have a two week window to determine if a surplus over $100 can be used or not. Therefore, it is strongly suggested to be in contact with the assigned manager by November 30th if a consumer will be needing their surplus funds.
If a plan to spend surplus dollars is developed, remember the funds must be spent in accordance within programmatic and/or therapeutic guidelines.
Returning surplus funds does not effect the consumer’s overall SDS rate. It is simply a process for returning unused funds on a quarterly basis so that the county is able to redirect those funds to other consumers whose situations would benefit from additional support dollars.
If a consumer’s SDS budget consistently appears on the Quarterly Surplus Report, then the consumer’s assigned Dane County Manager will discuss the SDS rate with the Support Broker. The possibility of decreasing the consumer’s SDS rate on a permanent basis will be negotiated while evaluating several factors, such as: length of time the consumer has had a surplus of funds, the amount of the on-going surplus, the stability of the consumer’s support system, the consumer’s person-centered plan, etc.